IT Budget Optimization

The Problem

IT costs keep creeping up, but you're not sure where the money is going or what value you're getting. You've got subscriptions nobody uses, vendors billing for services that aren't delivered, and no clear picture of cost per user or cost per location. When someone asks for more budget, you don't know if it's justified.

What Success Looks Like

You have a clear view of IT spend broken down by category, vendor, and business unit. You've identified waste and redundancy. You have a cost model that scales with the business. And you can confidently say yes or no to budget requests based on data.

What We Do

Spend Analysis

We catalog all IT expenses—software subscriptions, infrastructure, managed services, licensing, projects—and categorize them by business value and criticality.

Waste & Redundancy Identification

We find the low-hanging fruit: unused licenses, duplicate tools, over-provisioned infrastructure, vendors charging for services not being delivered. Typical savings: 10-20% of total IT spend.

Cost Modeling & Forecasting

We build a cost model that shows IT spend per user, per location, per function. We forecast costs as you grow so you can plan accurately.

Rationalization Roadmap

We create a phased plan to eliminate waste, consolidate vendors, and optimize contracts. We help you renegotiate or exit agreements that don't make sense.

What You Get

Spend inventory: Complete breakdown of all IT costs by category and vendor
Waste analysis: Identified redundancies, unused licenses, and overpriced services
Cost model: Per-user, per-location, and per-function cost metrics
Optimization roadmap: Phased plan to reduce waste and improve value
Budget framework: Process for evaluating future spending requests

Typical Timeline & Investment

Timeline: 2-3 weeks for spend analysis and recommendations

Investment: Fixed fee starting at $8K (often pays for itself in identified savings)

Ongoing support: Optional quarterly reviews to keep costs optimized

Who This Is For

Organizations under cost pressure needing to reduce IT spend
Growing businesses where IT costs are scaling faster than revenue
Companies preparing budgets and needing better cost visibility
Leaders facing questions from boards or investors about IT spend

Typical Savings We Find

Software licenses that nobody uses (10-30% of license spend)
Duplicate tools doing the same thing
Over-provisioned cloud infrastructure
Vendors billing for services not being delivered
Poor contract terms that can be renegotiated